Discover how a global publisher quickly navigated thousands of inherited contracts post-acquisition. With Execo’s AI-powered contract digitization services, they swiftly regained control, reduced risk, and accelerated integration.
Note: The client’s name has been anonymized in this case study to protect their confidentiality.
Book Publishing Inc., among the world’s largest global book publishers, acquired a new company and inherited over 4,000 contracts, all stored without metadata tagging or organization. This resulted in zero visibility into critical contract details, like royalty agreements, renewal clauses, and other critical and unique terms. The company lacked the resources to manually sift through each contract, making it challenging to meet the tight three-month deadline to extract data from these thousands of contracts.
The complexity of the contracts was considerable, with around 70-75 metadata fields that needed to be tracked and managed. Recognizing the limitations of manual processes and outdated tools, Book Publishing Inc. needed a creative solution to meet their rapidly approaching deadline.
Book Publishing came to Execo, knowing that traditional options for contract extraction wouldn’t meet their timeline. Execo’s Intelligent Digitization service offered the solution the company needed, combining integrated AI-driven technology with expert legal oversight to efficiently and accurately complete contract extraction at scale.
Execo worked with Book Publishing to break the contract into achievable milestones, ensuring client oversight and satisfaction at each stage. With the timeline in mind, Book Publishing and Execo set to work.
Execo leveraged proprietary GenAI processes to extract metadata and critical contract terms across royalty agreements, renewal clauses, key licensing terms, and more. At the same time, Execo’s contract experts remained in the loop, meticulously reviewing AI-extracted data to identify inconsistencies and ensure accuracy.
Execo was uniquely poised to help Book Publishing solve this problem due to its global talent pool. Contracting specialists across all three of Execo’s delivery centers were activated and immediately engaged in the project.
Book Publishing Inc. emerged from this project with major wins: they not only met their tight deadline for accurately digitizing over 4,000 complex contracts but surpassed expectations by completing the task ahead of schedule.
Key results included:
This work established a future-ready foundation, enabling Book Publishing Inc. to shift into the next phase of its work with Execo—the implementation of a full-scale CLM system.